Executive Assistant / Office Manager

People · Sofia, Bulgaria
Department People
Employment Type Full-Time
Minimum Experience Experienced

DesignTechnologies is an exciting and ambitious SaaS business that powers digital commerce for interior design brands around the world. 

Today, most brands in this trillion-dollar industry don’t use technology to power their sales process. They offer an old-fashioned, time-consuming experience with paper/PDF catalogues, manual quoting and email-based ordering - which results in inefficient processes, unhappy customers and competitive weakness. 

We are building a turnkey SaaS solution that enables brands to digitally transform their businesses, and empowers them to take orders from their diverse customer groups (businesses, designers, consumers, resellers), online. 

DesignTechnologies is a newly formed business unit of the US-based unicorn Material Bank (the marketplace for searching, sampling and specifying architecture, design and construction materials), which has raised over $150m in funding from the world’s leading VC firms. 

We have ambitious plans and are searching for a highly motivated and capable Executive Assistant / Office Manager who can supercharge our team and ensure an awesome office environment.

Your responsibilities will be to

  • Manage our office environment including all operations & procedures
  • Be the point person for office maintenance, office supplies & equipment, utility bills, deliveries and other office-related errands
  • Liaise with facility management vendors, including cleaning, catering and security services
  • Plan in-house or off-site activities, like events, parties, celebrations and conferences
  • Provide daily assistance to the team and general support to visitors including but not limited to booking travel & accommodation, and scheduling meetings
  • Provide support to the leadership team including but not limited to working on research projects, presentations and other administrative projects
  • Welcome new hires and assist in their onboarding process
  • Maintain documents including but not limited to customer contracts, administrative documents and health and safety in the workplace

We're looking for someone who has

  • Proven office management, administrative or assistant experience and a "can do" attitude
  • Strong command of spreadsheets (excel or google sheets) and presentation software (keynote, google slides or powerpoint)
  • Excellent organisational and multitasking skills
  • Attention to detail and problem solving skills
  • Great communication and interpersonal skills
  • Excellent command of English

What we're offering:

  • Opportunity to join a world-class tech team and play a key role in a fast-growing Industry disruptor
  • Competitive salary 
  • A culture that strives for us to think big, be proactive, move fast, operate with transparency & directness, and have fun on the journey
  • Supplemental health and dental care insurance
  • Great equipment: Top-of-the-range MacBook Pro and a Herman Miller office chair with adjustable-height desks (in office)
  • 25 paid vacation days per year + 1 day-off on your birthday
  • Dedicated company & personal training budgets, offering you the opportunity to continuously learn and grow

All applications will be treated in strict confidentiality. Only shortlisted candidates will be contacted for an interview.

Thank You

Your application was submitted successfully.

  • Location
    Sofia, Bulgaria
  • Department
  • Employment Type
  • Minimum Experience